Private Organizations are self-sustaining special interest groups, set up by people acting exclusively outside the scope of any official capacity as officers, employees, or agents of the Federal Government. They operate on Air Force installations with the written consent of the installation commander.
Below are some frequently asked questions for new and established PO/UAs. If you do not find the question/answer you are searching for please call the PO Office at 784-7006.
How do I start a new PO?
First, submit constitution, bylaws and insurance waiver package. Then, establish a bank account. Next, conduct first meeting. Finally, appoint elected officials for the newly formed Private Organization. Completed forms can be sent to: 27th Special Operations Force Support Squadron NAF Accounting Office.
What is the difference between a Private Organization and an unofficial activity?
If current assets exceed a monthly average of $1,000 over a three month period, the organization must become a PO.
How do I plan for a successful fundraiser?
All required forms and instructions are located in the upper left corner on this page. To ensure fundraisers are approved in a timely manner, units must submit and route packages correctly. The package must include a legal fundraiser checklist and a Fundraiser Request Form. It is imperative that packages be completed electronically by an elected officer and forwarded to the PO box (27 SOFSS/FSR NAF Accounting) at least two weeks prior to the event , preferably 30 days. This will allow ample time for adjustments and advertisement. Advertisement for the fundraiser is prohibited until the request is formally approved; government email advertisement is specifically prohibited. Completed forms can be sent to: 27th Special Operations Force Support Squadron NAF Accounting Office. The PO/UA monitor will validate that required documents are current and begin the routing process. To make your event a success, it's recommended that you submit fundraiser forms at least 30 days prior to event date to allow time for advertising.
What is considered a fundraiser and how often can one be held?
A fundraiser is any exchange of funds for an event on or off base. Fundraisers can be conducted twice per calendar quarter.
Is there a governing AFI? Where can it be found?
Yes, the Private Organization program is governed by AFI 34-223. It is recommended that you read and understand the AFI 34-223.
Are there fundraisers that are not allowed? If so, what are they?
Yes, there are certain fundraisers that are not allowed. The following is prohibited:
- Fundraisers conducted in uniform
- Fundraisers conducted by military or civilians during duty time
- Utilizing government equipment or supplies for the production, planning or promoting of the fundraiser
- Fundraisers that are gambling related such as raffles, games of changes, or lotteries
- Fundraisers that include the sell of alcoholic beverages
- Fundraisers that duplicate MWRF or AAFES services
Can my PO/UA use the Commercial Sponsorship and Marketing Office to promote or acquire sponsorship for a fundraiser?
No, the PO Guide and the Marketing and Commercial Sponsorship AFI-34-108 strictly prohibit the use of the 27 SOFSS Marketing and Commercial Office to advertise or seek sponsorship funds for PO fundraiser events.
Fundraisers can not be conducted during the annual CFC or AFAF seasons.- - CFC Campaign, 8-weeks, usually 15 Oct - 15 Dec
- AFAF Campaign, 6-weeks, usually 15 Mar - 30 Apr
Fundraisers are limited to two per quarter--applies to both on base and off base events.
PO/UA may not use government computer systems and equipment to give notice of the event.
Who can I contact if I have questions regarding POs?
You can contact the Private Organization monitor: (575) 784-7006
Email: 27 SOFSS NAF Accounting Office
110 Allison Ave, Suite 2050
Cannon AFB, NM 88103
HOURS OF OPERATION
7:00 AM - 4:00 PM